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Paralegal and Administrative

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, wellness program incentive and 401k/profit sharing retirement package.

For immediate consideration for any of the following positions, please forward your resume (as MS Word attachment) to opportunities@fbtlaw.com.  You are welcome to include a cover letter. You may also fax your resume and cover letter (if applicable) to 513-651-6981, Attn: HR.

Office Manager

Cincinnati
The Cincinnati office is searching for an Office Manager for its Cincinnati, OH office. This position is responsible for ensuring the smooth operation of the office with respect to personnel and facilities management.  Candidates must have 5+ years of law firm management experience with emphasis on daily operations, staff administration, and employee relations.  Excellent management, communication, organizational and independent judgment skills are required.

REQUIREMENTS

• 5+ years of law firm management experience; college degree required.
• Experience hiring, leading and managing a large staff, including conflict resolution, coaching, development and motivation.
• Excellent communications skills, both oral and written.
• Exceptional client service mentality.
• Ability to work cooperatively with other managers to effectively manage resource allocation across all support staff positions.
• Experience in large office facilities management working with building management personnel on issues such as maintenance plans, services, security, space planning, etc.
• Experience in management of office services, direct and contract employees, i.e., FM services, copiers, mail machines, vending services, etc.
• Professional appearance and manner.

RESPONSIBILITIES

• Supervision of secretaries and administrative staff.
• Orientation, training and development.
• Performance evaluations of staff.
• Employee relations.
• Resource allocation.
• Facilities management regarding copy, mail, delivery and other service providers.
• Facilities management regarding maintenance and various day to day needs.
• Develop office procedures as needed.
• Work collaboratively with the firm-wide HR department on all areas of personnel management:  hiring; performance management; orientation; training and development; employee relations; compensation and terminations, etc.

Paralegal

Cincinnati
The Cincinnati office is searching for an Intellectual Property Paralegal for its Cincinnati, OH office.  Candidates should have at least 3 years of patent paralegal experience, foreign patent application filing and prosecution experience a plus.

Requirements

• Paralegal diploma or certificate, however, Bachelors degree preferred
• Successful candidates should be able to work independently
• Ability to work well under deadlines
• Excellent interpersonal skills
• Candidates should have strong communication skills
• Proficient computer skills using MS Office applications
• Flexibility to work overtime as needed
• Strong organizational and attention to detail skill

Business Development Associate

Louisville
The Louisville office is searching for a Business Development Associate for their Business Analysis, Strategy and Communications Department.

Requirements

• Undergraduate Degree is preferred
• Must be able to assist multiple individuals of various levels with diverse needs and problems simultaneously
• Must be highly organized and detail oriented.  Must be able to manage several tasks simultaneously in a deadline-oriented environment.
• Strong written and verbal communication, presentation, editing and proofreading skills required
• Must be proficient in Excel, Power Point and Word
• Interaction or other Client Relationship Management (CMR) system experience preferred
• Must have high degree of professionalism when interacting with internal and external clients
• Self-starter capable of managing and prioritizing multiple projects and priorities

JOB DUTIES

• Researching client information and preparing reports
• Developing and managing Excel spreadsheets
• Processing check requests
• Maintenance of mailing and client lists via the Firms InterAction software platform
• Managing and distributing marketing materials
• Development of pitch and request for proposal materials
• Event, seminar, sponsorship and conference support
• Management of the Firm’s ticket and suite assets
• Developing presentations for BASC members
• Proofreading and editing documents
• Telephone overflow
• Scanning and copying
• Some travel is required
• Other duties/tasks deemed necessary

Mortgage Closing Clerk

Louisville
The Louisville office is searching for a Mortgage Closing Clerk. This position will assist the attorney team in closing mortgage backed security loans.

Job Requirements

• Bachelor's Degree is preferred
• Loan processing experience preferred but not required
• Must be able to work in a fast paced, deadline oriented atmosphere and provide exceptional customer service to our clients.
• Attention to detail.
• Excellent organizational skills.
• Ability to work under tight deadlines.
• Clear and articulate verbal and written skills.
• Must be team oriented

JOB RESPONSIBILITIES

• Maintain closing checklist
• Assist with organizing and maintaining complex closing documents
• Review due diligence materials
• Review invoices and closing statements
• Following the closing – individual will be responsible for complying with lenders servicing process
• Various other tasks to assist the team may be assigned

Systems Engineer

Louisville
The Louisville office is searching for a Systems Engineer.

This positions primary focus will be on successful delivery of applications that meet the needs of our attorneys and staff. This role requires a combination of excellent IT, project management, analytical and communication skills. The responsibilities of this position include a primary role in needs assessment, product assessment and selection, project planning, testing and delivery to the user community.

Requirements

• 5+ years of software implementation, upgrades, maintenance, and support.
• Bachelor’s Degree in Information Systems or equivalent experience.
• Experience with software management and distribution with Microsoft SCCM.
• Active directory administration - Group Policy creation, editing, and troubleshooting.
• Experience with Windows 7 Desktop, Windows Server 2003 / 2008 / 2008R2, Exchange, and SQL Server.
• Document and maintain standard configurations for laptops and desktops with Windows 7, review new hardware releases and recommend/manage all upgrades.
• Proven analytical and communication skills.

Experience in the following areas a plus:

• Second or third level application support in a professional services environment.
• Proficiency with Autonomy iManage, Microsoft Office 2007, Sharepoint, and law firm CRM.

Other required skills:

• Work effectively in a demanding, fast-paced business environment.
• Function as an effective member of our applications team.
• Produce results without direct supervision.
• A willingness to learn new technologies on your own.
• Handle multiple tasks across several projects simultaneously as well as be able to adapt to ever changing project requirements and priorities.
• Be self-motivated and have a drive to take the initiative recognizing the potential for new projects as well as the potential to add value to existing ones.
• Ability to be creative and think outside the box when designing and developing applications to meet business needs.
• Excellent written and verbal communication skills.
• Develop project plans and meet deadlines.
• A customer service oriented attitude and understanding that as an IT professional in the legal field our internal users are our customers just as much as our outside clients are.

Mortgage Loan Processor

Louisville
The Louisville office is searching for a Mortgage Loan Processor.

This candidate should have a minimum of two years loan processing experience.

Requirements

• Bachelor's Degree.
• Must be able to work in a fast paced, deadline oriented atmosphere and provide exceptional customer service to our clients.
• Attention to detail.
• Excellent organizational skills.
• Ability to work under tight deadlines.
• Clear and articulate verbal and written skills.
• Must be assertive and able to work independently when necessary, however, be extremely team oriented.

Real Estate Paralegal

Louisville
The Louisville office is searching for two Real Estate Paralegals.

This position will work with its national commercial real estate finance group in their Louisville office.

Requirements

• Paralegal degree or a paralegal certificate.
• 3+ years of experience in assisting with real estate transactions.
• Experience with reviewing commitments for title insurance, survey plats and zoning reports.
• Attention to detail.
• Ability to work under tight deadlines.

Technical Support Analyst

Columbus
The Columbus office is searching for a Technical Support Analyst.

This position will provide second-tier help desk phone, desk side and remote support for IT issues. This role will work closely with the other members of the Applications, Desktop and Telecom support team to resolve technical issues.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide expert telephone support to our internal clients; troubleshooting a variety of software, hardware and network issues to point of resolution or escalation.
• Consistently deliver high quality support in a timely manner to meet internal and external client needs.
• Responsible for daily audio-visual setups and checkout of laptops and other equipment, as requested.
• Assist with familiarizing employees with the firm's computer software, and phone system.
• Route calls to the appropriate group for resolution in accordance with established escalation procedures, and provide status reports to internal client throughout the life of an incident.
• Long internal clients calls, maintain records and capture final solutions in the Firm's online ticketing system,
• Closely track information associated with the distribution of laptaps, printers, and mobile devices from the Firm's loaner pools. Follow proper procedures to protect the Firm's investment in these devices.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Minimum 2 year certificate from a college or technical school.
• 3 or more years of related work experience.
• Knowledge of Word 2007, Excel 2007, Outlook 2007, Filesite 8.5, Adobe Acrobat 9 or later and Internet Explorer 9, and be familiar with or attend training on other required applications.
• Ability to lift up to 50 pounds individually and the ability to crawl under a desk in order to service computers.

Practice Support Specialist

Indianapolis
The Indianapolis office is searching for a Practice Support Specialist. The position is responsible for providing technology support to the Litigation attorneys and staff as highlighted below

Responsibilites:

• Meet with attorneys and paralegals to assess case/client project needs. Provide and/or coordinate discovery and trial technology assistance Including coding, imaging, e-discovery processing and/or trial assistance.
• Participate in all aspects of a litigation support project from processing through production working directly with attorneys regarding the appropriate selection and use of available technology for database management, imaging and electronic discovery.
• Design and maintain case specific databases.
• Train and support attorneys and paralegals on practice support software & tools.
• Manage case data and image areas on the network and other storage devices/areas.
• Coordinate with and manage other office IT staff on databases and file transfers for cross office cases.
• Meet and coordinate with other Technology Department members on product installation, training and support.
• Work with attorneys & paralegals to create presentations and other electronic files (eg. charts, graphics, eBriefs, eClosing books).
• Maintain current knowledge of available litigation support systems including text search applications, document databases, imaging and electronic discovery tools.
• Provide technical support for preparation for trial and at trial.
• Continual improvement on best practices, involving the firm's in-house e-discovery procedures.

Requirements

• Well-rounded IT knowledge in a networked environment, especially a solid understanding of and experience with databases and spreadsheets.
• Understanding of Boolean search queries.
• Superior organizational skills, communication skills and attention to detail required.
• Ability to handle stressful situations gracefully and with diplomacy.
• Ability to provide creative solutions in a cost effective and efficient manner.
• Strong knowledge of computer graphics and multimedia.
• Courtroom experience and/or experience with electronic discovery techniques and software (Summation, Relativity, etc.) a plus.
• Bachelor’s Degree or equivalent experience.

Legal Nurse Consultant

Lexington
The Lexington office is currently searching for a full-time Legal Nurse Consultant.

This position will provide legal nurse consulting services and litigation support to a team of several attorneys and will involve reviewing and analyzing large volumes of medical records, creating targeted medical chronology reports and timelines; evaluating standards of care as it relates to litigation, identifying breaches in the standards of care, causation and damages. In addition, writing case analysis reports and comprehensive clinical case assessment reports for the attorney’s and client. The position also requires knowledge of selecting and preparation exhibits, preparing case witnesses and expert witnesses for Depositions, Arbitrations, Mediations and Trials.

Requirements

• Candidates must be a Registered Nurse with 2+ years or more of experience in Legal Nurse consulting with experience and expertise in the Long Term Care Industry with knowledge of nursing standards of care
• Additional knowledge of the RAI process
• Federal and State Compliance Regulations and the OIG survey process is preferred.
• Candidates should have strong verbal and communication skills
• Proficient computer skills using MS Office applications
• Flexibility to work overtime as needed
• Good organizational skills
• Ability to work well under deadlines
• Excellent interpersonal skills

Legal Nurse Consultant

Indianapolis
The Indianapolis office is currently searching for a full-time Legal Nurse Consultant.

This position will provide legal nurse consulting services and litigation support to a team of several attorneys and will involve reviewing and analyzing large volumes of medical records, creating targeted medical chronology reports and timelines; evaluating standards of care as it relates to litigation, identifying breaches in the standards of care, causation and damages. In addition, writing case analysis reports and comprehensive clinical case assessment reports for the attorney’s and client. The position also requires knowledge of selecting and preparation exhibits, preparing case witnesses and expert witnesses for Depositions, Arbitrations, Mediations and Trials.

Requirements

• Candidates must be a Registered Nurse with 2+ years or more of experience in Legal Nurse consulting with experience and expertise in the Long Term Care Industry with knowledge of nursing standards of care
• Additional knowledge of the RAI process
• Federal and State Compliance Regulations and the OIG survey process is preferred.
• Candidates should have strong verbal and communication skills
• Proficient computer skills using MS Office applications
• Flexibility to work overtime as needed
• Good organizational skills
• Ability to work well under deadlines
• Excellent interpersonal skills

Litigation Paralegal

Indianapolis
The Indianapolis office is searching for a Litigation Paralegal.

This candidate must have at least five years of experience as a Paralegal in Litigation.  Experience in Products Liability Defense area of law is a plus.

Requirements

• Paralegal certificate or Bachelor's degree
• 5 years of experience in general litigation (products liability a plus)
• Knowledge of Indiana court procedures and rules
• Proficient with drafting of court pleadings and required documents
• Obtain and analyze various records and data
• Experience with electronic filings
• Excellent verbal and written communications skills
• Exemplary organization and attention to detail skills
• A high level of initiative and self motivation
• A flexible and team oriented disposition
• A willingness to strive for the highest quality client service possible
• Proficient with MS Word and database software
• Ability to work well under deadlines
• Excellent interpersonal skills
• Ability to work overtime as needed

Office Manager

Indianapolis
The Indianapolis office is searching for an Office Manager.

This position is responsible for ensuring the smooth operation of the office with respect to personnel and overall office management. Candidates must have 5+ years of law firm management experience with an emphasis on daily operations, staff administration, and employee relations. Excellent management, communication, organizational, and independent judgment skills are required.

Requirements

• Bachelor’s degree required.
• Exceptional supervisory and leadership, including team-building and critical thinking skills.
• Experience hiring, leading and managing a large staff, including conflict resolution, coaching, development and motivation.
• Well developed interpersonal and communication skills, both oral and written. 
• Strong planning and organization skills.
• Exceptional client satisfaction mentality.
• Ability to work cooperatively with firm managers located in other office locations.
• Ability to continuously improve processes and procedures through the positive influence of others for the successful operation of the office.
• Professional appearance and manner.

Responsibilities

• Work collaboratively with firm-wide HR department on all areas of personnel management:  hiring; performance management; orientation; training and development; employee relations; compensation and terminations, etc.
• Work collaboratively with other managers to effectively manage resource allocation across all support staff positions
• Supervision of secretaries and administrative staff.
• Work collaboratively with facilities manager regarding copy, mail, delivery and other support services for the office.
• Assistance in attorney recruitment, as needed by legal committees.
• Develop office procedures as needed.
• Assist in office marketing events as needed.

Business Development Coordinator

Nashville
The Nashville office is searching for a Business Development Coordinator.

The Business Development Coordinator will be primarily responsible for the development, implementation and on-going assessment of the Nashville, TN office strategies, as well as certain practice group and industry strategies. This role will also be responsible for developing and presenting client, marketplace information as well as financial and competitive intelligence. The role will also assist the leadership of the Nashville office in raising awareness through local advertising, public relations and community outreach to name a few. The BDC will work with various members of the Business Analysis, Strategy and Communication department to drive the office, practice groups and industry strategies. The BDC role will be based in Nashville and will report to the Chief Business Development Officer. Some overnight travel will be required.

Responsibilities

• Make independent decisions with consultation from attorneys and the leadership of the Business Analysis, Strategy and Communications department as part of developing, implementing and assessing the marketplace, practice groups and industry strategies
• Define timelines and benchmarks for strategic initiatives and business development opportunities
• Assist in the coordination of requests-for proposals and pitches for new business
• Collaborate within the department and with members of the finance, information systems, project management and professional development departments
• Assist in the development and management of all budgets affecting the key areas of responsibility (office, practice groups and industry)
• Develop and present insights and analysis including but not limited to, marketplace trends, client feedback, practice group trends, industry trends and awareness and outreach opportunities

General and Educational Requirements                                     

• Four Year Degree
• A minimum of five years experience in professional services industry
• Strong strategic planning and development skills
• Ability to work within all levels of the firm (e.g., Chairman, Executive Committee, attorneys across all practice areas and staff)
• Excellent influential and collaboration abilities
• Proven leadership skills
• Excellent organizational abilities
• High energy, self-starter
• Excellent communication, interpersonal and presentation skills
• Strong negotiation skills
  

To apply for a paralegal or administrative positions, please submit your resume to: